SaaS Cost Calculator

Add your software tools, cost per user, and team sizes to see your total monthly and yearly SaaS spend.

Add Your SaaS Tools

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Monthly SaaS Spend
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Yearly SaaS Spend
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Enter your SaaS tools above to see your total spend.

Why Calculate Your SaaS Costs?

SaaS sprawl is a real problem. Companies waste 25–30% of their software budget on unused or duplicate tools.

Audit Your Stack

See every tool, every cost, and every user in one place to identify waste.

Eliminate Unused Seats

Paying for users who never log in? Downsizing seats can save thousands per year.

Negotiate Better Rates

Knowing your total spend gives you leverage to negotiate annual discounts.

Track Your SaaS Tools with Subsly

Keep every software subscription organised. Get reminders before renewals and never overpay for unused seats again.

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Frequently Asked Questions

Add each SaaS tool your team uses, enter the cost per user per month and the number of users. The calculator multiplies and sums everything to show your total monthly and yearly SaaS spend.

Include all software subscriptions: project management (Jira, Asana), communication (Slack, Zoom), design (Figma, Adobe), CRM (Salesforce, HubSpot), cloud infrastructure (AWS, GCP), and any per-seat licenses.

The average company spends $1,000–$3,500 per employee per year on SaaS tools. Many businesses discover 25–30% of their SaaS licenses are unused or underutilised.

Yes. After calculating your costs, use the free Subsly app to log each SaaS subscription, set renewal reminders, and monitor spending trends over time.

Yes, this SaaS cost calculator is completely free. No sign-up, no data stored. For ongoing SaaS management, download the free Subsly app.

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